Plan of Organization

2018  NC 6TH CONGRESSIONAL DISTRICT

PLAN OF ORGANIZATION

 

 

PREAMBLE

We, the Members of the Sixth Congressional District Republican Party of North Carolina, dedicated to the sound principles fostered by that party, conscious of our civic responsibilities and rights, firm in our determination to give our strength to preserving the American principle that government ought and must be of all the people, by all of the people and for all of the people do, for the purpose of uniting and coordinating our efforts for maximum power and efficiency, herewith establish this instrument, The Plan of Organization of the Sixth Congressional District Republican Party of North Carolina.

 

ARTICLE I

MEMBERSHIP

All citizens of the Sixth Congressional District who are registered Republicans are members of the Republican Party of the Sixth Congressional District and shall have the right to participate in the official affairs of the Republican Party in accordance with these rules.  All reference herein to Delegates, Alternates, Officers, and Members shall in all cases, mean persons identified and registered with the Republican Party in the precinct of their residence within the Sixth Congressional District of North Carolina.

 

ARTICLE II

CONGRESSIONAL DISTRICT CONVENTION

II.A.   Conventions

II.A.1.  Call of Convention

II.A.1.a.  A Congressional District Convention shall be called every year by the Chairman of the Sixth Congressional District within the month of April, upon twenty (20) days written notice of the time and place for holding same to all members of the Sixth District Committee and to the County Chairs within the District.

II.A.1.b.  At the time of the call of the Convention, the Sixth District Chairman shall appoint a Credentials Committee, which will meet and issue its report on Delegates and Alternates certified to that Convention at least three days in advance of the convening of the Convention.  All Delegates and Alternates challenged in the report of the Credentials Committee shall be notified prior to the day of the Convention and allowed to present their case to the Credentials Committee.  The delegates and alternates elected at the County Conventions, unless successfully challenged, shall sit as delegates and alternates to the Sixth Congressional District Convention.

II.A.1.c. In years requiring reapportionment, the District Convention shall be called within dates designated by the Chairman of the State Republican Executive Committee.  These Conventions are to be held after the General Assembly has completed Congressional redistricting.

II.A.2.  Convention Action

II.A.2.a. Each year, the Congressional District Convention shall adopt a District Plan of Organization, a current copy of which shall be on file at State Headquarters. If the District convention fails to adopt a written District Plan of Organization, the previously adopted District Plan of Organization shall remain in effect, to the extent not inconsistent with the State Plan of Organization. If a District has never adopted a District Plan of Organization and fails to adopt a written District Plan of Organization at a District convention, the State Plan of Organization shall control.

II.A.2.b. In every odd-numbered year the District Convention shall elect a Chairman, a First, Second, and Third Vice Chairman, Secretary, an Assistant Secretary, Treasurer, an Assistant Treasurer, and such other Officers as may be deemed necessary to conduct the business of the Sixth Congressional District, whose duties are defined in this Plan, who shall serve for a term of two (2) years or until their successors are elected.

II.A.2.c. In every odd-numbered year the Sixth District Convention shall further elect one (1) Member of the State Executive Committee, plus one (1) additional Member for every 8,000 Republicans or major fraction thereof registered within the District as of January 31 of that year. Apportionment and election of these additional at-large members shall be based on the total Republican registration of all precincts in each county in the Sixth Congressional District

II.A.2.d. In every Presidential Election Year the District Convention shall elect three (3) Delegates and three (3) Alternates to the Republican National Convention, and shall nominate one (1) Presidential Elector, who cannot be a current elected public official (pursuant to North Carolina Law).

II.A.3.  Credentials

II.A.3.a. The Chairman and Secretary of the Sixth Congressional District shall certify the election of Officers, and at-large Members of the State Executive Committee elected according to the provisions of Article V.A.2.c. of the State Plan of Organization. Completed District Credentials, plus completed Credentials for the Counties within the District, shall be in the hands of the State Credentials Committee Chairman by the deadline set by the State Chairman.

II.A.3.b. The Chairman and Secretary of the Sixth Congressional District shall certify the election of Delegates and Alternates to the Republican National Convention, in addition to the nominee for Presidential Elector, on forms furnished by the State Central Committee

 

ARTICLE III

CONGRESSIONAL DISTRICT EXECUTIVE COMMITTEE

III.A.  Membership

III.A.1.  Membership of the Sixth Congressional District Executive Committee shall be elected on odd numbered year Conventions.  Members elected shall serve until the next odd numbered year Convention or in the event of a vacancy, until their successors are chosen and be composed of:

III.A.1.a.  The Officers elected at the District Convention.

III.A.1.b.  County Chairmen and First Vice Chairmen shall be members of each District Executive Committee in which even a portion of their county lies, regardless of whether they, themselves, live in that District.

III.A.1.c.  The District Finance Chairman

III.A.1.d.  All members of the State Executive Committee who are elected by the District Convention under the provisions in Article V.A.2.c. of the State Plan of Organization.

III.A.1.e.  The incumbent President (if active) of any duly organized and chartered chapter of the North Carolina Federation of Young Republicans, the North Carolina Federation of Republican Women, the North Carolina Federation of Republican Men, the North Carolina Federation of College Republicans, and the North Carolina Federation of Teenage Republicans shall be an “Ex-officio,” members, who shall not affect quorum. [See definition of “ex-officio” per NCGOP PoO, VII.2.e added in 6th District PoO, V.D.1]

III.A.1.f.  The immediate past chairman of the Sixth District if they continue to reside in the 6th Congressional District.

III.B. Powers and Duties

The Sixth Congressional District Executive Committee shall set the location of the District Conventions, recruit qualified candidates for Congress, cooperate with the Judicial, Senatorial, and Legislative Executive Committees in encouraging qualified candidates for those offices, especially in multi-county districts, approve a Finance Chairman and cooperate with the County and State Executive Committees in all campaigns.

III.C. Meetings

The Sixth Congressional District Executive committee shall meet at least each calendar quarter of the year, upon call, of the Congressional District Chairman after giving ten (10) days’ notice to all members. The notification methods will be at the discretion of the Executive Committee. The Chairman may conduct Executive Committee meetings via Skype, phone conferences, or other means that technology allows. One-quarter (1/4) of the members of the Committee shall constitute a quorum for the transaction of business.  There shall be no proxy voting.

III.D. Duties of Officers

III.D.1.  The Congressional District Chairman, with the advice and consent of the District Executive Committee, shall have general supervision of the affairs of the Party within the District.  The District Chairman shall assist the State Chairman in carrying out State programs, maintain contact with all Counties within the District, and shall be responsible for the proper organization and functioning of those Counties.  The District Chairman shall maintain constant contact with all County Chairmen with regard to a Republican organization in every Precinct within the District.  The District Chairman shall assist in candidate recruitment for legislative and judicial districts contained in the Sixth District.  For the Counties in the District, the Sixth District Chairman shall furnish, upon request, to each County Chairman and County Officer an accurate up to date list of all County Executive Committee Officers’ information to include: title, name, address, zip code, phone number, and email address. These lists shall be updated periodically to ensure that the latest information provided to those to whom it is required to be provided. The District Chairman shall appoint a Finance Chairman and an Audit Chairman.  The District Chairman shall be an “Ex-officio", member of all District committees.  He shall have such other duties as may be prescribed by the State Executive Committee.

III.D.2.  The 1st Vice Chairman shall be the Chief Assistant to the District Chairman and shall act as Chairman in the absence of the Chairman.  The 1st Vice Chairman shall maintain liaison with the County Vice Chairman in the District (where applicable).  The 1st Vice Chairman shall be an "Ex-officio" Member all of District Committees, and have such other duties as may be proscribed by the District Executive Committee.

III.D.3. The 2nd Vice Chairman shall be the Communications and Technical officer.  If the District Chairman and the 1st Vice Chairman are absent he shall act as the District Chairman. The 2nd Vice Chairman shall have such other duties as directed by the District Executive Committee. The 2nd Vice Chairman shall be an "Ex-officio" Member all of District Committees unless otherwise designated.

III.D.4.  The 3rd Vice Chairman shall be the Political officer. Responsibilities shall include informing the District of legislative and pertinent political issues and be available to work with candidates in this regard.  The 3rd Vice Chairman will perform other duties as assigned by the District Executive Committee.

III.D.5.  The Secretary shall keep all minutes and records and shall maintain a roster of all Officers of the Counties within the District.

III.D.6.  The Assistant Secretary shall keep minutes and records in the absence of the Secretary and will perform other secretarial duties as assigned by the District Executive Committee.

III.D.7.  The Treasurer shall receive and disburse all funds for party expenditures pursuant to authority duly given by the District Committee and will make a financial report at all District Executive Committee meetings. The Treasurer shall file all financial reports and obligations required under state and federal election laws.

III.D.8.  The Assistant Treasurer is the chief assistant to the Treasurer and as such shall be responsible for maintaining the Districts back-up financial records. He shall coordinate with the Treasurer to ensure that the financial records he is required to keep are current and up to date. In the absence of the Treasurer he will perform any and all duties required of the Treasurer.

III.E.  Vacancies and Removals

III.E.1. Vacancies due to death, resignation, discontinuance of residency within the District, removal, or any other reason, shall be filled by the remaining members of the District Executive Committee at the next officially called District Committee meeting.

III.E.2.  Any officer of the Congressional District Executive Committee may be removed by a two-thirds vote of the Congressional District Executive Committee after being notified of the charges against him signed by not less than one-third of the members of the Committee. Any Republican against whom charges are brought shall be furnished with two (2) weeks’ notice of said charges and be given an opportunity to present a defense. Removal shall be confined to gross inefficiency. Party disloyalty, or failure to act in compliance with the District or State Plans of Organization, Such removal may be appealed, within twenty (20) days of execution, to the State Central Committee, and their decision shall be final.

III.E.3. For the purposes of this Plan of Organization, "Party Disloyalty" shall be defined as actively supporting a candidate of another Party or independent candidate running in opposition to a candidate of the Republican Party or a Republican endorsed by the appropriate Executive Committee in a non-partisan election.

III.E.4.  Non-Partisan Candidates and Office Holders

No county or Congressional District Committee shall offer an opportunity for a candidate for, or current office holder of a “non-partisan office” who is not a Registered Republican to address a Republican Convention or

other function sponsored by the Republican Party or any of its subdivisions.

III.E.5. Any At-Large Member that has three (3) unexcused absences shall be contacted by the Chairman and asked to participate or resign his position.

 

ARTICLE IV

DISTRICT STANDING COMMITTEES

It shall be the duty of the District Chairman to nominate, and the executive committee to approve, all standing committees within 60 days following every odd numbered year Convention.   Members elected shall serve until the next odd numbered year Convention or in the event of a vacancy, until their successors are chosen.

  1. A. District Financial Committee

The District Finance Chairman shall serve as Chairman of the Sixth Congressional District Finance Committee, which shall be composed of the Finance Chairmen of all the Counties within the District, the Congressional District Chairman, and the Congressional District Treasurer, plus three (3) additional Members to be elected by the Members of the Finance Committee. Other Officers as may be deemed necessary may be elected by and from the Members of the Committee. This Committee shall cooperate with the State Finance Committee and with County Finance committees in all fund-raising efforts.

  1. B. District Auditing Committee

The Auditing Committee members shall be nominated by the District Chairman and the names shall be presented for the advice and consent of the District Executive Committee.  No member of the Finance Committee shall serve on the Auditing Committee, nor shall the District Chairman or Vice Chairman serve as ex-officio members of the Auditing Committee.  The Auditing Committee, once approved, shall conduct a yearly review of the financial records of the District and report such review to the District Executive Committee for approval.  The review to be conducted shall be of the type and nature which the Auditing Committee, in its discretion, deems appropriate.

  1. C. District Credentials Committee

The Credentials Committee members shall be nominated by the District Chairman and the names shall be presented for the advice and consent of the District Executive Committee. The Credentials Committee shall consist of no less than 3 people, who will meet and issue its report on Delegates and Alternates certified to the District Convention.  See Art. II.A.3

  1. D. District Public Relations Committee

The Public Relations Committee members shall be nominated by the District Chairman and the names shall be presented for the advice and consent of the District Executive Committee. The Public Relations Committee shall consist of no less than 3 people. The Public Relations Committee will assist the Chairman by overseeing the compilation and distribution of District activities to its members and the general public.

  1. D. Other District Committees

A Plan of Organization, Convention Rules, Platform and Resolutions Committee(s) members shall be nominated by the District Chairman and the names shall be presented for the advice and consent of the District Executive Committee.  This Committee or Committees shall include the 6th District representatives on the State Standing Committees and will be responsible to review the 6th District Plan of Organization, Convention Rules, Platform and Resolutions presented to each 6th District Convention.  These Committees shall give written notice of all business it will place before the convention at least 15 days prior to the convening of the Convention by making its reports available to Delegates of the 6th District Convention.

 

ARTICLE V

GENERAL PROCEDURE

V.A.  Annual Conventions

The Sixth Congressional District Convention shall be called to order by the District Chairman, or in the absence of the Chairman, by the 1st Vice Chairman, the 2nd Vice Chairman, or the 3rd Vice Chairman, in order stated.

V.B.  Voting Procedure

No proxy voting shall be allowed at any meeting or convention held pursuant to this plan. No delegate, alternate, or any other member of a Convention shall cast a vote by proxy, provided, however, that any Delegate or Delegates present shall have the right to cast the entire vote of the County in District Conventions with the exception of those votes in Presidential Election Years to elect Delegates and Alternates to the Republican National Convention and to nominate a Presidential Elector, when, in accordance to the Rules of the Republican National Committee, only the votes of those Delegates present on the floor at the time of the vote shall be counted. No person shall be seated as a Delegate at any District Convention unless such person shall have been duly elected a Delegate or Alternate by the appropriate County Convention and is a resident of the Congressional District.

V.C.  Challenges

V.C.1. The seating of any Delegate or Alternate to a Sixth District Convention may be challenged on the basis of residency or improper registration.

V.C.2. Notwithstanding any other provisions of this Plan of Organization, challenges to Delegates and Alternates must be made in their capacity as individual Delegates. The successful challenges of individuals in their capacity as Delegates and Alternates shall not affect the seating of other Delegates and Alternates in the same county delegation unless it can be demonstrated by a preponderance of evidence that the previous election of such successfully challenged Delegates or Alternates resulted in the election of other Delegates or Alternates within such delegation who would not otherwise have been elected, but for the votes of the unqualified Delegates or Alternates.

 

 

V.D.   Definitions

  • D.1.(VII.2.e) Ex-officio members of the committees have the same voting rights as the other committee members, and are not counted in determining if a quorum is present. When an Ex-officio member of a committee ceases to hold the office that entitles him/her to such membership, his/her membership terminates automatically. [See NCGOP PoO, VII.2.e]

 

ARTICLE VI

MINUTES OF OFFICIAL ACTIONS

Minutes shall be kept by all Committees and Conventions of official actions taken, and a copy shall be filed with the Chairman of the appropriate Committee or Convention, and a copy provided to the State Republican Headquarters, on request.

 

ARTICLE VII

FINANCIAL ACCOUNTS

The Chairman, Treasurer, Assistant Treasurer, and Finance Chairman of the District Committees shall keep faithful and accurate records of any and all monies received by them for the use of the said Committees and shall make faithful and accurate reports thereof when so requested.

 

ARTICLE VIII

FORFEITURE OF OFFICIAL PRIVILEGES.

Any officer or member of the District Executive Committee, who, for any reason is removed or resigns from said position, shall forfeit all rights and privileges in any way connected with that position.

 

ARTICLE IX

STANDING RULES

The District, from time to time, will adopt continuing policies of such importance that they will be designated as Standing Rules. Such rules shall become addendum to this Plan of Organization and be listed in this paragraph in numerical order.  These Standing Rules may be modified by a 2/3 vote of the full 6th District Executive Committee.

IX.A.  Standing Rule #1: Contested Republican Primary Races

IX.A.1  Each Officer or Member of the District Executive Committee shall refrain from utilizing the powers and dignity of his or her office or position to influence any contested Republican Primary.  However, each member of the District Executive Committee may make contributions to, personally endorse and support the candidates of their choice, as individuals, provided they do not use the powers or resources of their office to benefit one candidate over another.

IX.A.2. Endorsement of Candidates - The District Executive Committee may not endorse any Republican Candidate over another in a contested primary election.

 

ARTICLE X

APPLICABILITY AND EFFECTIVE DATE OF THIS PLAN

X.A.  Additional Rules

The District Committees and Conventions are authorized to promulgate such additional rules and establish such additional Party Officers or Committees for their respective organizations, not inconsistent with these rules and the North Carolina Republican Party State Plan of Organization, as shall be deemed necessary. 

X.B.  Controversies

Controversies with respect to the organizations set up herein under this Plan shall be referred to the State Chairman, State Vice Chairman, National Committeeman, National Committeewoman, and General Counsel for arbitration. Ruling shall be made within sixty (60) days and their decision shall be final.

X.C.  Parliamentary Authority

Roberts Rules of Order, Newly Revised, shall govern all proceedings, except when inconsistent with this District Plan of Organization or Rules properly adopted.

X.D. Conflict

In any conflict of this Plan of Organization with the North Carolina Republican Party State Plan of Organization, the State Plan shall take precedence.

X.E.  Changes

Only the members, assembled in Convention, except as follows, may change this Plan of Organization: The District Executive Committee, upon written submission of a proposed change, with thirty (30) days’ notice, may, upon a two-thirds (2/3) vote, effect minor changes in order to: (1) maintain consistency with the State Plan of Organization; (2) reflect reapportionment or other such changes in organization resulting from governmental direction; or (3) make corrections to typographical or grammatical errors or clarify an already included statement. Members shall be advised in advance regarding the substance of the proposed amendments, and a quorum must be present at such meeting.

X.F.  Effective Date

This Plan of Organization shall become effective and repeal and supersede all other rules, except as specifically noted, immediately upon adoption. For purposes of this plan, "he" shall be considered in its gender-neutral connotation.

 

ARTICLE XI

ADOPTION

This Plan of Organization was presented to the Sixth District Republican Party Convention on the 8th day of April 2017 and adopted by an affirmative vote of that Convention and takes effect upon adoption.